Emailing large files is possible even if they exceed the attachment size limit. Typically, e-mail services allow you to attach between 25 MB and 33 MB, which is often too small to share heavy video or a very large set of photos and PDF documents. However, there is no restriction by Gmail, Outlook, Yahoo, and others to include a download link in the body of the message. In some cases, you can also try reducing the dimensions of the item before shipping. Here are five ways to email large attachments.
1. Compress the file to reduce the size
If the file does not exceed the 25 MB limit, you can compress it to reduce its size and try to attach it directly to the email. The decrease varies with file and compression types. ZIP can provide up to 60% reduction and is best suited for Windows and macOS integration: right-click a folder and choose “Send To> Compressed Folder” (Windows) or “Compress ”(Mac) to reduce. The email recipient only needs to do the same procedure to extract the content.
Other options are RAR, with a higher compression ratio, and 7Zip, which promises even greater file reduction. Both, however, require the user to download a specific program for both compressing and extracting data.
2. Use Google Drive in Gmail
Google offers a handy way to send large files via Gmail through Google Drive. When composing a new email, click on the attachment tool as usual. When trying a file that is too large, the service automatically offers link sharing: Just wait for the upload and insert the link into the body of the message. You can also choose whether the recipient will be allowed to edit material online - check this option for documents that need to be edited by multiple people.
3. Choose OneDrive in Outlook
Outlook users can also use OneDrive to email large files. As with rival Gmail, the cloud storage service is automatically offered when trying to attach a file that exceeds the service's 33 MB limit. Click "Upload and share as a OneDrive link." The upload will then start and progress can be tracked in the attachment bar.
4. Install Dropbox Extension
A Dropbox extension for Chrome lets you send any file stored in cloud storage through Gmail. After installing, click the Dropbox icon that appears in the email composition window, sign in to your account, and select an item to send in the message. If the attachment is not yet online, choose “Upload Files” to upload on time.
5. Create accounts on temporary storage services
Google Drive, OneDrive, and Dropbox may not help when the file is too large for available cloud space. In such cases, the best solution is to opt for temporary storage services, which usually accept heavy file uploads with a free account. The way to use is usually the same: just drag the file to a web page, wait for the upload and automatically send the link to the desired email address.
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